Expense Claims
Reimbursement without the paper chase.
A guided claim wizard for members, approval queues for managers, and a processing desk for finance, with receipts, audit trails, and ERP export built in from the first claim.
For members
Claim from anywhere
A step-by-step wizard on any device: pick the expense types your organization defines, attach receipt photos, and submit in minutes.
Always know where it stands
Every claim carries a full status trail from submission through approval to payment, with notifications along the way.
Your records, kept
Claim PDFs with receipt references and permanent claim numbers: a clean paper trail without the paper.
For the union office
Your catalog, your rates
Define the expense types, per-kilometre rates, and payroll treatment that match your policies. Nothing is hardcoded.
Approvals that route themselves
Manager-based approval with delegation, a finance processing queue, and evidence bundles ready for audit.
Straight into your books
Export approved claims in the layout your finance or payroll system imports: QuickBooks, Xero, Sage Intacct, Sage 300, ADP and more, from presets you adjust with a live preview.
Bring Expense Claims to your organization
Available today as part of Union IQ. Ask us about adding it to your organization’s plan.